Programs

STUDENT EXCHANGE AND HOSTING APPLICATIONS

 

Izumo Program: Hosting – January 21 – January 26th,2017 and March 29- April 4, 2017
Coimbra Program: Hosting – 2018, Exchange February 2017

Application deadline for the 2017 Izumo January 19, 2017 

SCSCA offers scholarships to high-school students in Santa Clara for the student-exchange programs with Coimbra, Portugual, and Izumo, Japan, which are our sister cities. The scholarship program offers the students an opportunity to work with the citizens of Santa Clara, get involved in their international exchange efforts, and visit and meet people in our sister cities.

Eligibility
Applicant for the SCSCA student exchange program must meet the following eligibility criteria:

i. Applicant must be a freshman, sophomore, or junior in high school. Exceptions may sometimes be made for high-school seniors.
ii. Applicant must be in the Santa Clara Unified School District or a resident of the City of Santa Clara.
iii. Applicant must demonstrate commitment to the SCSCA organization and participate in its fund-raising events (See list of events on the Calendar page).

Application for Hosting and Student Exchange Program

1. Download all of the following pages and prepare the application documents.

i. Application Instructions
ii. Application for hosting a student: Pages 1 of application and 2 of application or you can fill in the online application using the following link: http://goo.gl/forms/6G3pmRucbw (cut and paste this link in your browser and it should work)
iii. Application for student exchange: Pages 1 of application and 2 of application and 3 of application

2. Submit all of the application documents to Santa Clara Sister Cities Association at 1509 Warburton Ave., Santa Clara, CA 95050, Attn: Exchange Program, before the application deadline as per the calender posting. Contact Ms. Ikezi (yiezi[at]sbcglobal[dot]net) with any questions.

For questions regarding Izumo exchange please contact Ms. Yuki Ikezi –

email: vp-izumo@santaclarasistercities.org

For questions regarding Coimbra exchange please contact Ms. Tedra Nikolai –

email: vp-coimbra@santaclarasistercities.org

For questions regarding Limerick programs please contact Ms. Ruth Lemmons –

email: vp-limerick@santaclarasistercities.org

Frequently Asked Questions

1. How does the student exchange program with our sister cities work?
Students interested in the scholarship program must submit an application. SCSCA chooses two students for a trip to Izumo each year and five students for a trip to Coimbra every other year. Each trip is approximately 10 days long.

The Izumo program is an even exchange. Each year, students from the City of Izumo visit Santa Clara in the spring, and two students from Santa Clara visit Izumo in the summer. The families of the students chosen for this program are required to host the students visiting from Izumo for a stay at their homes.

Families of the students involved in the Coimbra program are also encouraged to host students visiting from Coimbra.

2. How are the students chosen for the exchange programs?
SCSCA will select the students based on the following:

1. Application documents
2. Commitment to and participation in the SCSCA activities. This will be the most important selection criteria.
3. Interviews with the student and his/her guardian(s), which are to be scheduled after the application documents are submitted (See the Program Timelines at the bottom of this page.).

3. What expenses will the SCSCA scholarship cover, and what will be the student out-of-pocket expenses?

The student exchange trip typically costs a total of around $2300 – $2400 per student, depending on the airfare. SCSCA pays up to $1500 toward the airfare for each student, and the student is responsible for the balance of the trip cost, which is outlined as below:

Airfare, ground transportation, other expenses around $2000
Stipends $300-$400
Total trip cost $2300-$2400
Amount paid by SCSCA toward the airfare (up to $1500)
Difference or the student out-of-pocket cost $800-$900

*In addition, students are strongly encouraged to bring gifts, typically costing around $3.00 to $5.00, to their host families. Customs vary by culture, and more information will be provided during orientation.

4. What are the student responsibilities in participating in the program?

The students going on the exchange trip should always remember that they represent our city, state, and country and act accordingly.

The students chosen for the program are also required to participate in the following activities:

i. Participate in the SCSCA fund raiser events
ii. Spend time with the students visiting from our sister cities
iii. Attend orientation meetings to prepare for the trip
iv. Make a trip report presentation to the members of the SCSCA
v. Make a trip report presentation at a Santa Clara City Council meeting
vi. Continue involvement with the SCSCA and help other students going on the future exchange trips

Before going on the trip, the student and his/her guardian(s) will be asked to do the following:

i. Obtain a travel insurance
ii. Obtain a valid passport
iii. Sign a No-Alcohol contract
iv. Submit a signed (by all guardian(s)) and notarized copy of a consent for the student to travel.

PROGRAM TIMELINES

Izumo Exchange in 2017

Consider hosting Izumo high and middle school students – March 29- April 4, 2017
Complete both pages (1 & 2) of host application or you can fill in the online application using the following link: http://goo.gl/forms/6G3pmRucbw (cut and paste this link in your browser and it should work)

Application for student exchange: Pages 1 of application and 2 of application and 3 of application

January 2017
Application deadline for the 2017 trip – January 19 2017
January 2017
Applicant interviews (date TBD). SCSCA members meet with student guardians.
February 2017
Students are chosen for the exchange trip and begin an orientation program.
March 2017
Four high school students from Izumo visit Santa Clara for 6 days and home stay with the families of the students chosen for the Izumo trip.
June 2017
Santa Clara students visit Izumo for 7 to 10 days and home stay with the Izumo students.
August and September
Students give presentations on their trip to the SCSCA members and the City Council

For questions regarding Izumo exchange please contact Ms. Yuki Ikezi –

email: vp-izumo@santaclarasistercities.org

Coimbra Exchange 2016-17

Consider hosting Coimbra students in spring of 2016 
Complete both pages (1 & 2) of host application or you can fill in the online application using the following link: http://goo.gl/forms/6G3pmRucbw (cut and paste this link in your browser and it should work).

Application for student exchange: Pages 1 of application and 2 of application and 3 of application
Exchange 2017

Application deadline for the trip of 2017 – Nov 18th, 2016
Dec 2016
Applicant interviews (date To be decided, 2016 ). SCSCA members  meet with student guardians.
December 2017
Students are chosen for the trip to Coimbra.
February, 2017
Santa Clara students visit Coimbbra for 7 to 10 days.
April and May 2017
Students give presentations on their trip to the SCSCA members and the City Council

For questions regarding Coimbra exchange please contact Ms. Tedra Nikolai –

email: vp-coimbra@santaclarasistercities.org

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